New Year, New Practices: Why You Should Use Professional Data & Document Shredding in 2017

tristar helpAs we get ready to ring in the New Year, most everyone’s brains are already occupied by 2017. What will your resolutions be? To exercise or lose weight, to eat healthier, to be more productive or more organized, to try new things? Does one of those sound right?

A general rule when it comes to New Year’s Resolutions is that we are all aiming to better ourselves in some way in the coming year. Generally it comes to bettering our health, wealth or happiness – but what about bettering our businesses?

Something of great importance when it comes to a successful business is protecting the confidential information of both your company and your clients. Businesses have to be in compliance with federal and state laws when it comes to storing and disposing of private records and sensitive information. Failing to do so can result in serious penalties and fines. Depending on the degree of the breach, sometimes criminal penalties can even be administered along with a fine.

With the help of a professional data and document destruction service, you can ensure that your company meets the legal obligations it has involving secure information destruction and disposal. A mobile shredding service, like Tristar Document Shredding, will come to you to make the process as easy as possible. All you do is schedule a service, whether it’s one time or a regularly scheduled service, and we’ll handle the rest.

If you need a regularly scheduled service (weekly, monthly or semi-monthly), you will be provided with a container in which to dispose of sensitive information. We will then come to you at the scheduled time and take care of it – simple as that!

Our industrial shredders can take care of documents (staples, paper clips, binding, etc. included!), hard drives, magnetic tapes, CDs and more. In addition to document shredding, Tristar Shredding offers hard-drive destruction, electronic media destruction and e-waste recycling. Need a document-storage facility cleaned out? We offer one-time purge services for large volumes of documents – a certificate of destruction is included: it’s a guarantee that we have securely disposed of your sensitive information.

So if you need help getting healthy in 2017, you’re on your own – but if your goal is to better your business, be more organized, or try something new, let Tristar Shredding help you out.

To get a free quote or to schedule a service, please visit our website at www.tristarshredding.com.

3 Benefits of Mobile Shredding

28255631 - a man wearing a suit showing a document with the text confidential written in it

Whether you run a business or a household, it’s always important to protect sensitive and confidential information from falling into the wrong hands. Every day, as an individual, you are at risk of identity theft; if you don’t properly destroy documents and data with containing sensitive information then you are increasing that risk. Businesses are at risk everyday too; at risk of security breaches that will lead to an incredible loss of money and possible legal action against them.

Here are 3 reasons to start using a mobile shredding service to help protect yourself or your business:

Protection Against Fraud. This is a BIG ONE. Fraud is on the rise and it’s a global problem. Hackers can recover sensitive information – from old hard drives, computers, cell phones, disks, etc. – even if they have been cleaned or erased.

Many people think data destruction is as simple as deleting files and emptying the recycle bin. In reality, when computer files are deleted, the operating system only deletes the links to the data, leaving the actual data still on your hard drive.

Documentation and paperwork that is kept around the home or office can also be stolen or found in the trash and used to steal an identity. It’s just as important to shred documents as it is to shred hard drives.

Secure document and data destruction is crucial for regulatory compliance with all major Federal, State and industry regulations. Data destruction is the only 100% secure method to absolutely ensure that your data is not accessible by anyone.

Environmental Benefits. Mobile document and data destruction services help you dispose of confidential information in an environmentally responsible manner. All of your documents and data will be will be destroyed and recycled back into the world.

It’s Convenient. This one is a no-brainer. You can schedule a service to come regularly, say once every month or so, or you can schedule a one-time on-site purge. Either way the mobile shredding service comes to you, they handle everything on-site and then they give you a certificate of destruction on their way out. You don’t even have to leave your desk.

Tristar Document Shredding provides commercial, community and residential data destruction, hard drive destruction and e-waste recycling throughout the state of Texas. Our mobile data destruction services are an easy and effortless way to ensure that your company is compliant with all major regulations.

Visit our website for more information on document and data destruction or get a free quote here.

Rules for Recycling Electronic Waste

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What is Electronic Waste?

Electronic waste, more commonly referred to as e-waste, is what remains of our old, broken or outdated electronic devices. Many people don’t realize that e-waste consists of much more than old cell phone’s; its computers, hard drives, televisions, VCRs, DVD players, tablets, video game consoles, USB and other external storage devices, radios, copy/fax machines, printers and more.

Why is E-Waste Bad?

E-waste is a quickly growing problem in today’s world. According to a report from United Nations University, an academic and research arm of the United Nation, we discarded almost 42 million metric tons of e-waste in 2014, and the amount has since continued to rise. Elephants generally weigh around 1 metric ton (2,240 pounds). That means our discarded e-waste in 2014 alone is roughly equal to the weight of 42 million elephants.

A lot of the materials that make up our electronics are valuable: silver, gold, titanium, copper, iron and more. When recycled by a professional service, these valuable materials can be removed and recycled.

Just like they contain valuable materials, they also contain materials that are toxic to us: arsenic, lead, mercury, cadmium and many more. If we toss our electronic devices in the trash they end up in a landfill where these toxins will eventually leak out into ecosystem, turning our air toxic and water toxic and harming our plant and animal life. The more toxins leaking into the earth, the more damage it will do, eventually affecting our food supply. These toxins also cause bodily harm to anyone who comes in contact with them. Some side effects of being exposed to these toxins include birth defects, cancer, lung damage, thyroid damage, seizures and even death.

What Can We Do?

Clearly we’re not going to stop buying electronics, so what we need to focus on is being responsible consumers. To do this we can make sure we buy good quality electronics that will last longer. We can keep our electronic devices for longer periods of time, instead of unnecessarily upgrading them every year.

And when you do have to get rid of an electronic device…RECYCLE!!! Have a professional, reliable company shred your hard drives and recycle your cell phones, tablets and other electronic waste. There are mobile shredding and data destruction companies that will come to you, making it super easy for you to securely and responsibly dispose of all your electronics and confidential materials.

If you would like more information on e-waste recycling, or would like to get a free quote, please contact us at 936-228-5500 or visit our website here.

How to Protect Your Child from Identity Theft

identity theftBack-to-school is a busy and exciting time for students, teachers and parents. It’s also an exciting time for identity thieves. Yes, you read that correctly.

Child identity theft is probably the last thing you think of when you think of the first day of school, but sadly, it’s something you should be thinking about. Child identity theft is real, and it seems to be on the rise. Filling out any kind of paperwork for your children, enrolling them in school, signing up for extra-curricular classes/teams and getting a debit or credit card for your older kids can put them at risk of identity theft.

Most people don’t even realize their child’s identity has been stolen until the child is grown and trying to apply for a credit card, lease an apartment or buy a car.

Here are some tips to help protect your child from identity theft:

  • Ask Questions. Anytime you have to provide your confidential information to a school or organization, ask the schools policy on storing and disposing of sensitive documents. Security experts say that the only secure way for organizations to destroy confidential documents and data is through a professional, secure shredding company.
  • Understand Privacy Laws & Your Rights. The Family Education Rights and Privacy Act (FERPA) protects the privacy of student education records and also gives parents options when it comes to sharing contact/directory information with third parties.
  • Safely Store Sensitive Information. Keep all of your child’s personal documents like birth certificate, social security card and passport in a secure place like a safe or a locked filing cabinet.
  • Shred Old & Expired Personal Documents. Important information can fall into the wrong hands when tossed in the trash or recycling bin. When a document containing your child’s personal information expires, or is no longer needed, shred them.
  • Teach Internet Safety. Kids use the internet for everything these days. It’s very common for sites, games and apps to require the filling out and submission of an online form before allowing the user access. Social media accounts contain everything about your child: their school, friends, interests, birthday, address, photos of what they look like and the exact location for every post. Talk with your kids about the extreme importance of internet safety and require them to ask permission before filling out any online forms. Talk to them about giving out information on social media and check the privacy settings of their social media accounts to make sure they are private.
  • Watch for Red Flags. If your child starts receiving anything in the mail, credit card applications, random catalogs or any kind of statement, that’s a red flag you need to investigate. It may not always mean their identity has been stolen, but it’s definitely something you don’t want to ignore.
  • Secure Data Destruction. Your children’s computer and cell phones contain information on them that is not easy to get rid of. When your child upgrades to a new phone or computer, make sure you have the hard drive shredded or the cell phone properly recycled. Hard drive destruction is the only 100% secure way to protect information.

Identity theft continues to be a growing concern in today’s world. Keep your children, and yourself, as safe as possible by securely disposing of any documents or data that contain sensitive information.

If you need commercial or residential secure onsite document and data destruction contact Tristar Document Shredding at 1-888-747-3397 or visit our website at www.TristarShredding.com.

Business Shredding and Document Destruction – Partner with a Professional

business shredding

Security is a top priority for businesses. Not only for their own data, but its imperative that organizations protect their customers’ information as well. Proper destruction of documents, hard drives and anything with sensitive information is critical for long-term success.

Improper destruction can lead to a whole host of problems – security breaches, identity theft, financial penalties, not to mention a PR nightmare. So when it comes to document and data destruction, you’ll want to partner with a reputable company. Here’s why:

Convenience: A shredding company that comes to you saves you time and hassle. Also, there is no need to remove paper clips, staples, binders, etc. which makes life so much easier. 

Range of Services: Professional services can properly destroy not only paper, but also hard drives, magnetic tapes, CD’s, and floppy discs as well.

Budget Friendly: Partnering with a company such a TriStar allows you to budget properly. Containers are supplied at no charge to contracted businesses, and there are no hidden charges or add-ons so you know exactly what your cost will be. No surprises.

Customizable: You can customize your business shredding service based on your organization’s unique needs. The size of container, frequency other customizations can be implemented to best serve you. Whether weekly, semi-monthly or monthly shredding, you can tailor the schedule and adjust as needed.

Secure: Secure containers give you piece of mind that your data is stored safely until your next scheduled service.

Proof: Upon completion, you will receive a Certificate of Destruction confirming your materials have been destroyed.

When it comes to sensitive information, businesses have an obligation to properly destroy their customers’ data. By partnering with a professional you’ll have piece of mind and confidence, so you can focus on what you do best – running your business.

If you have questions about document shredding, or need additional information about business services or pricing, contact TriStar Document Shredding today.  

6 Benefits of Mobile Data Destruction

hard drive shreddingSecure Data Destruction is an important topic that most businesses take seriously – and for good reason. There are regulations and stiff penalties for noncompliance, not to mention potential PR nightmares for security breaches.

Which is why it’s critical for organizations to partner with a reputable company for their paper and hard drive data destruction needs. A company that comes to your location and completes the process on-site provides multiple benefits.

Below are six benefits of on-site mobile data destruction: 

Convenience – Mobile data destruction removes the hassle of having to transport sensitive data or physically bringing hardware to a location. It’s easy and convenient, which saves you time and increases efficiency.

You Can Witness the Process – If seeing is believing, you’ll know for a fact that your data was properly destroyed. By choosing on-site mobile data destruction you can see the process from start to finish. This provides peace of mind, because the sensitive data never leaves your location. No worrying g about what happens to it after it leaves your hands.

Professional Grade Equipment – Heavy-duty, top-of-the-line equipment is necessary to remove drives from machines and server banks. Professional equipment can turn even the most difficult jobs into scrap metal.

Ensures Regulation Compliance – Using a reputable mobile data destruction company helps ensure you are compliant with Federal, State and Industry Regulations. The process is documented so you have proof of 100% secure data destruction.

Environmentally Responsible – You can feel good knowing that members of the National Association for Information Destruction (NAID) recycle in an environmentally responsible manner. For example Tristar Shredding recycles all of the data back into the world so not a single fragment ends up in a landfill.

Peace of Mind – Knowing that you have taken the steps to dispose of your sensitive data properly and environmentally friendly gives you peace of mind. You can sleep at night knowing that your business and your customers are as safe as possible.

Click here to learn more about TriStar Shredding’s Mobile Data Destruction, or contact us here.

Document Destruction Best Practices

document destructionAlmost all businesses deal with sensitive and confidential information in some capacity, whether its customer financial information, health records or other critical data. No matter your industry, it’s important to have proper destruction processes in place to prevent a security breach.

Below are best practices that all companies, regardless of size or industry, should have in place regarding their document destruction:

Regular Shredding – It’s important to shred documents on a consistent basis. Even today, a large number of theft is physical, such as dumpster diving. Regular shredding minimizes this risk.

Keep Sensitive Documents Only as Long as Needed – Once you no longer need the information, shred it! Again, this minimizes the risk of identity theft or a security breach.

Company Culture of Shredding – Communicate the importance of document destruction to all employees. Train your staff, including all new employees, and ensure there are systems in place for proper document handling.

Use a Professional Service – Professionals are trained to handle the documents properly. This gives you confidence in your data destruction and can provide a Certificate of Destruction for your records.

Compliance with Federal and State Regulations – Different industries have different regulations and laws (HIPAA, GLB, FACTA, PIPEDA, etc.). Know what yours are, and follow them. Repercussions for non-compliance are not only costly, but can damage your company’s reputation.

Environmentally Friendly – A good professional service will practice environmentally friendly processes, but always shred BEFORE recycling. Electronic data can often be recycled, but it’s critical to clear off sensitive information first. Make sure there is no personal or competitive data before donating or recycling.

Proper document destruction is crucial to protect your business and customers to prevent costly and damaging mistakes. To learn more, contact Tristar Document Shredding today.

The Impact of a Privacy Breach

privacy breachMany companies deal with documents that hold confidential information on a daily basis. When it’s time to dispose of these private records it’s important to do so in a way that ensures the information remains concealed. Secure and proper document and data destruction is so important that failing to meet the appropriate standards can have major repercussions.

Here are four negative effects a breach of privacy can have on your business:

Fines – Companies that handle confidential information are legally bound to protect their customer’s information. Not doing so can lead to penalties and fines that can sometimes reach millions of dollars.

Criminal Penalties – There are different degrees of consequence for criminal violations depending on the type, size and severity of the breach. The consequences can be criminal penalties that range anywhere from 1-10 years in prison, often accompanied with a fine.

Lawsuits – You are legally required to keep certain information private, so even a minor infringement can have major consequences. Just one stray file – one person – that’s all it takes for one lawsuit; and one lawsuit may not break your company, but it will paint you in a negative light and betray the trust of both current and potential patients/clients.

Public Image – Companies strive to build a respectable and trustworthy reputation among their community. A privacy breach of any magnitude will tarnish your reputation and put a stigma on your company that will be hard to get rid of.

Properly handling and disposing of confidential information is a responsibility that must be managed with extreme care. Failure to do so can lead to dire consequences for your business.

Utilizing a secure data destruction company, like Tristar Shredding, can help to lighten the load by ensuring that your sensitive documents are being discarded in a safe and suitable way with no extra effort from you.

If you would like more information on 100% secure document and data destruction please visit our website or contact us for a free quote.

Why Should My Business Outsource Our Data Destruction?

Data DestructionMost businesses understand the importance of protecting their customers’ information. Depending on the industry, they may have access to social security numbers, financial information, health records and other critical information. Companies take the necessary steps to protect their customers and ensure they are in compliance with federal and state laws. The final step of the process, which includes proper data destruction, is no exception.

Which is why it’s shocking how many times you hear of organizations under fire because someone found binders full of sensitive customer information in a dumpster behind their office. Or data was retrieved from an old computer that they donated or resold, even though they “thought” they had erased it all. Some businesses unknowingly put their customers at risk.

Many workers don’t realize that small office shredders are not only inefficient, but they’re also inadequate for protecting data. In fact, the shredded strips are not particularly difficult to reconstruct, expecially for an experienced financial criminal.

As a small business, you are legally required to protect your customers and comply with relevant security standards including HIPPA (healthcare), FACTA (credit report), and Gramm-Leach-Bliley (financial). Failure to do so can result it stiff penalties, not to mention the negative PR associated data breaches.  Clearly the extra cost of properly destroying customer data is small compared to the possible repercussions of NOT doing it.

Ask any company that has inadvertently compromised their customers’ information and they’ll tell you they wish they had taken the proper steps the first time. Breaking a customer’s trust is the last thing any business wants to do.

Partnering with a professional, reputable data destruction company such as Tristar Document Shredding will give you confidence and peace of mind. You can focus on your customers’ satisfaction and we’ll destroy their sensitive information. Then we can all sleep better at night.

If you are in need of a professional data destruction company give us a call today at 1-888-747-3397 or visit our website to get a free quote.

Hard Drive (Data) Destruction

data destrucionData destruction completely erases data from a computer’s hard drive. This is an important distinction from simply deleting files. Some people mistakenly think that when they delete files and then empty their computer’s recycle bin the data is gone. Not true. Deleting them makes it so the operating system can’t find them, but in fact the data is still there and can be recovered.

Data destruction software, however, really does erase it. It’s important to do this if you need to wipe your hard drive clean before recycling or selling a computer. If, for instance, you get a new computer and want to sell or pass on your old one it’s critical to permanently erase your personal information. You never know where it could end up, and you want to protect yourself from major problems such as identity theft. Take the extra steps to render your data completely unreadable. You don’t want to regret it later.

There are several different options for hard drive destruction. The first is to wipe the drive completely. This destroys your personal information as well as all the drive’s data. Doing this leaves the computer with a completely empty drive. The next owner will have to re-install operating systems and programs.

Another option is to only erase your personal or sensitive files. You can pick which files to delete but the software remains installed. You may choose this option if you plan to keep your computer or pass it on to a friend or relative. It saves them the hassle of re-installing software and programs.

And finally? A third method if you really want to get rid of your hard drive is to physically destroy it. Sounds sort of fun, right? It’s still a good idea to run the data destruction first, just for extra precaution. Then take it out and smash it to bits.

When dealing with sensitive information you want to be sure you have it completely erased. Do your research for which method and programs are best for your needs, and if you need an expert to help you navigate the different options, call us at (936) 788-4733 or get a free quote here.